From recruiting and onboarding new employees to tracking their performance and ensuring payroll disbursement at the right time — an HR professional has several necessary but repeatable tasks to perform during the month. Completing these tasks on a loop, without help, can considerably harm organizational efficiency.
So, what’s the solution? Introducing HRMS software systems!
A human resource management system (HRMS) software can be your answer to saving both time and money, all while helping your HR professionals streamline operations to improve efficiency and productivity. In this blog, we will provide a brief overview of the 10 industry best HRMS software and enlighten you about how to choose the right one for your business.
What is an HRMS Software?
A human resource management system (HRMS) software is a type of HR software that provides human resource professionals with a full suite of functionalities to help them manage the company workforce better.
The core modules of an ideal HRMS software solution include time and attendance management, recruiting, onboarding and training, performance analysis, and payroll and benefits administration. The automation workflows and team collaboration tools embedded in it not only enhance the efficiency of HR functions but also increase the overall productivity of the workforce. Moreover, the best HRMS software systems for companies and large enterprises improve communication between employees, managers, and other stakeholders in the business. Last but not least, they also reduce data errors thanks to their robust analytics capabilities, tracking all information in real-time.
Now, let’s take a look at the 10 best HRMS software of 2024 that you should definitely check out for your business.
10 Best HRMS Software For Your Business in 2024
Without further ado, let’s see which are the 10 top HRMS software systems that can help you unlock HR excellence for your business in 2024:
Best all-in-one HRMS software for mobile-first and employee-centric workforce management
G2 Rating: 4.1 / 5 ⭐
ZingHR is a comprehensive cloud-based, mobile-first, employee-centric, Hire to Rehire human resource and capital management platform. It provides robust solutions for multiple core HR functions, from onboarding to performance tracking, payroll administration, and exit management. ZingHR is an ideal choice for business organizations of all sizes and has had a sizable impact on streamlining HR operations, boosting workforce productivity, and driving business outcomes. It offers 35 HR modules in 26+ languages and boasts more than 2 million happy users worldwide.
Key Features:
- HR Ground Zero: Provides the foundation for streamlining core HR functions from organizational setup to standard analytics and report creation. Solutions include employee dossiers for recruitment data storage, organogram for visualizing resource allocation, intranet portal for communication, and robust HR analytics and standardized reports.
- Talent Acquisition: Offers a digital, mobile-first, and personalized experience to the HR and new hires and establishes a structured onboarding process with functions such as manpower budgeting and planning, multi-mode recruitment, robotic video interviews, and AI/ML screening.
- Employee Engagement: With the Zing Social Platform, you can engage employees with events beyond work, discover collaborative networks, build alignment for employee retention, and even survey the workforce for sentiment analysis.
- Talent Management: This feature includes functions like goal setting, the bell curve performance appraisal system, 360-degree feedback, and more.
- Workforce Management: To enhance workforce productivity, you have functions such as zero-touch payroll, employee shift scheduling, attendance and leave management, and facial recognition for accurate time clocking.
Why Choose ZingHR?
If you are an enterprise-scale organization looking to scale its end-to-end HR operations and boost the productivity of your sizable workforce, ZingHR is the perfect solution for you. This software has been designed to cater to the needs of a wide range of industries, including BFSI, IT, manufacturing, retail, and healthcare, and it adapts flexibly to provide customized top-notch solutions based on your unique business needs. Moreover, as a cloud-based HRMS system, it ensures greater information security, maintains centralized and highly accessible documentation, and seamlessly integrates with relevant third-party software for the smooth functioning of core HR processes.
- Darwinbox
Best mobile-first HRMS software with digital onboarding and a face recognition attendance system
Darwinbox is a one-stop shop for your human resources management needs, created to assist companies in managing a variety of administrative tasks on a single platform, including employee engagement, talent and cost management, talent acquisition, analytics, and more.
Key Features:
- The Core HR function takes an organization’s functional design into account to streamline employee lifecycle management with no-code digitized workflows, seamless ESS and MSS, role-based access control, and open APIs.
- The Recruitment and Onboarding function incorporates a premium applicant tracking system that enables Al-based CV parsing and stack ranking, thus automating bulk hiring actions and providing each candidate with a personalized experience.
- The Rewards and Recognition function offers peer-to-peer reviews, nomination-based reward programs, and a gamified leaderboard to encourage employee engagement and morale.
Pros:
- Employee self-portal to check for PTO and attendance verification
- Intuitive and user-friendly interface
Cons:
- Payroll modules can be improved
- Rippling
Best online HRMS software for integrating HR, IT, and finance functions to create a single data source of truth
Rippling is an online HRMS software platform that allows businesses to streamline and manage their employee data and people operations from onboarding to offboarding. This software combines HR functions with IT management and lets you manage employee payroll, benefits, attendance, expenses, devices, and apps — all using a single platform.
Key Features:
- Enables robust collection and storage of employee data to automate access to apps and create policy rules for PTO, overtime, benefits, etc.
- Users can build custom triggers for messaging and communication and automate workflows for payroll administration, attendance tracking, and more.
- Users can access specific services and third-party apps based on their departmental level — to view and update any information from salary to SSN to device OS.
Pros:
- Comes with a real-time headcount planning tool
- Clearly indicates benefits and insurance plans
Cons:
- Two-factor authentication can be improved with face or fingerprint scanning
- Oracle Cloud HCM
Best HRMS software provides structured and comprehensive access to enterprise HR intelligence data
Oracle HRMS is an integrated cloud-based component of the Oracle E-Business suite that connects all human resource operations, including payroll, recruitment, benefits, training, employee engagement, talent and workforce management — from hiring to retirement.
Key Features:
- The Oracle Self-Service Human Resources product helps managers authorize their employees to maintain their information, including personal profiles, benefits, and expenses, conduct performance reviews, approve timesheets and PTO, and gain workforce intelligence for optimizing employee productivity.
- The Oracle Time and Labor (OTL) product enables managers and HR professionals to record when their employees are clocking in and out via its web-based time and attendance tool. It integrates this data with the payroll function for accurate and timely payroll disbursal.
- The Oracle HRMS Intelligence product provides pre-built reports that let managers and HR professionals see and analyze employee performance and development information, track job openings and hiring patterns, and analyze budgets.
Pros:
- Robust approval flows and self-service options available
- Seamless integration between different HR modules
Cons:
- Comes with a steep learning curve
- Deel
Best HRMS software solution providing global employer-of-record (EOR) services and compliance management
In the modern era of hybrid and remote working models, businesses need access to a global talent pool and should be able to hire on an international scale without worrying about local labor laws, complicated tax systems, or international payroll. With Deel, you can easily manage core human resource functions, all on a single platform.
Key Features:
- Offers features for managing contractor and employee contract and payroll data, handling off-cycle adjustments, and expense reimbursements.
- Facilitates consultations with local country experts from each location you hire from, ensuring your contracts are properly worded and are adherent to local and global compliance laws.
- Robust self-service portal that managers and employees can use themselves to view and update data.
Pros:
- Automated invoices and payments in different currencies
- Provides detailed breakdowns of salaries and tax deductions
Cons:
- It does not offer a mobile app
- Keka HR
Best HRMS software for creating a high employee performance culture
Keka HR is an all-in-one HRMS platform geared towards helping you and your employees adapt to the changing realities of workforce management. It is especially suited to mid-size and scaling businesses that are looking to automate people processes and create an employee-centric HR experience.
Key Features:
- Enables managers to design pulse surveys for their employees and evaluate results to discover areas of improvement in the work culture.
- Comes with robust analytics, from compensation planning and ad-hoc reports to trendline reports and attrition analytics, to help gauge workforce productivity and boost employee engagement.
- Offers an all-in-one mobile app for managers and employees, complete with an easy-to-use self-service portal, to access data, log work hours, update and approve timesheets and time-off requests, and automate reminders for task deadlines.
Pros:
- Employee work hours are synced directly to payroll for accurate calculations
- Helpdesk features to cater to all employees from a centralized hub
Cons:
- No file management system with shared access within the company
- SAP SuccessFactors
Best HRMS software for unifying employee experience and business workflows for international companies worldwide
The SAP SuccessFactors HRMS is a core product of the HXM suite that provides AI-powered solutions designed to meet individual employee needs across remote teams. It spans major HR functions, such as core HR and payroll, talent management, HR analytics and workforce planning, and employee engagement to strengthen the connection between HR and business operations for increased organizational efficiency.
Key Features:
- The Employee Experience Management products help managers understand key drivers of employee engagement, unify relevant business operations, information, and communications into one platform, increase employee engagement with role-based dashboards and reporting, and manage the employee lifecycle with event-based triggers and analytics dashboards.
- The Talent Management products empower managers to use embedded talent intelligence to fuel internal mobility, access global talent sourcing and comprehensive applicant management for making new hires, enable continuous performance management with reviews, evaluations, and guided planning, manage compensation design, planning, and rewards and recognition initiatives, and build engaging enterprise learner experiences.
- The HR Analytics and Workforce planning products enable managers to identify risks and opportunities related to their workforce, increase their understanding of people metrics, align HR with the overall corporate strategy through data-driven insights, and make quicker and better business decisions with AI-powered recommendations.
Pros:
- Enables easy tracking of progress in business processes
- Integration with SAP ERP that streamlines HR and finance workflows
Cons:
- Customization options for certain aspects, such as profile data, can be improved
- Paychex
Best for providing compliance support to mid-size and enterprise companies
Paychex is a comprehensive HRMS software solution that makes complicated HR processes easier to manage, with integrated HR, payroll, and benefits technology and personalized guidance from a team of knowledgeable HR industry experts.
Key Features:
- Helps you manage health insurance plans, 401(k)s, retirement savings plans, and other benefits options in one centralized system.
- Maintains a thoroughly verified and updated knowledge base of federal, state, and local tax rates, as well as labor laws and regulations.
- Provide HRMS tools and features that facilitate continuous monitoring for compliance reporting, align HR processes with relevant regulations, and record details on payroll calculations, tax filings, and employee data changes for audit trails.
Pros:
- Payroll reports can be customized and generated in minutes
- Easy access through a mobile app for both managers and employees
Cons:
- Changing employees to different departments can be made easier
- Sage HR
Best adaptive HRMS software with a native mobile app for expense management
Sage HR is an easy-to-setup and use HRMS platform for small to medium-sized businesses. It simplifies and automates every step of the HR process while helping the company engage its employees.
Key features:
- Powerful expense management capabilities with automated expense recording and reporting, all from the comfort of a mobile device
- Enables creation of custom workflows or “recipes,” sending out important communications via announcements, and assigning employee shifts based on an in-built org chart.
- End-to-end recruitment support with seamless multiple applicant pipeline management, automated tracking, on-demand screening, mobile optimization, advanced analytics, and more.
Pros:
- Review process functionality is super easy to use
- Seamless compensation and timecard management
Cons:
- Data syncing can be improved across the whole system
- PeopleHR
Best for small, medium, and scaling enterprises seeking added functionalities to elevate the employee experience
People HR is a comprehensive HRMS software solution from the Access Group that offers a range of HRMS system features to help companies manage their HR needs more efficiently.
Key Features:
- The employee records function allows businesses to manage and save personnel data (such as personal details, employment history, payroll information, and more) in a centralized repository.
- The performance management function enables businesses to create performance reviews, set targets, and monitor progress, while also tracking employee productivity over time.
- The recruitment function helps companies take care of the entire hiring and onboarding process, including posting job postings, monitoring applicants, and setting up interviews.
Pros:
- Comes with robust and accurate reporting capabilities
- Built-in annual leave planner for employee leave scheduling
Cons:
- The org chart is not very user-friendly
What To Look For in an Ideal HRMS Software?
Choosing the right HRMS software solution for your enterprise can be challenging, which is why you should take a look at these key attributes you must keep in mind while making your selection:
- Employee Data Storage and Integration: To electronically store employee data, including personal information, job history, and contact information, with updates synced across all integrated HR modules.
- Recruitment, Onboarding, and Performance Management: To automate hiring and onboarding activities, like posting jobs, tracking applicants, and scheduling interviews. Additionally, it should also monitor employee performance and automate the workflows for reviews and appraisals.
- Time and Attendance Management: To track employee hours and attendance and manage time-off requests (both paid and unpaid), accruals, and balances.
- Employee Self-Service Options: To enable users to verify and update data by themselves. Employees can use it to update their timesheets, for instance, while managers can utilize it to assign shifts and approve timecards.
- Payroll Processing: To automate payroll calculations by taking time and attendance data into account and enabling timely disbursal of compensation to all employees.
- Analytics and Reporting: To run advanced analysis on employee data across the different modules and provide valuable insights into workforce trends, employee churn rates, and other key HR metrics.
You may also check out what functions HRMS software systems should support in a large-scale enterprise.
Based on the information charted above, we can clearly see that ZingHR is the winner. This software not only empowers your business with the run-of-the-mill core HR operations, such as employee, payroll, performance, attendance, and talent management, but also supports underrated HR functions, such as learning and development, succession planning, and employee exit management, that future-proof your organization in today’s dynamic corporate landscape. This makes it the perfect choice for workforce planning and management and driving informed decision-making for positive outcomes in businesses of all sizes.
Digitize Your Core HR Functions To Improve Workforce Efficiency with ZingHR!
Every modern workforce, irrespective of the organisation’s size, needs a capable human resource management system (HRMS) product. I hope the list of options above helps you make the right choice of software for your company. While all the HRMS tools in this list offer comprehensive HR solutions, we would like to recommend ZingHR as your go-to option. Why? It supports organizations of every size with a full suite of traditional and modern HR functions, augmented with cutting-edge technology, smart automation, and data-driven insights, increasing business efficiency and driving informed decision-making for growth and development.
FAQs
- How can HRMS software benefit my business?
An HRMS software benefits your business by automating HR operations, increasing accuracy, and providing self-service options to employees, leading to an effective use of organizational resources. It ensures compliance, streamlines workflows, monitors time and attendance, helps with recruitment and onboarding, and tracks employee performance. Combined with its data integration capabilities, this fosters scalability, interoperability, mobile accessibility, and employee engagement, which in turn, results in saving your business time and money.
- Can HRMS software be customized to suit the unique needs of my organization?
Yes, you can customize your chosen HRMS product to support your business in whichever way you want. Even using the same HRMS, two different companies in separate industries can employ their functionalities in different ways. An HRMS software typically allows users to select different features they want to include in their package and price different packages accordingly.
- What is the cost of an HRMS tool?
The cost of an HRMS tool depends on several factors, such as key features, user count, customizability, vendor pricing, and much more. Pricing can be subscription-based, which typically is the case for cloud-based HRMS software. The costs are less upfront; however, you need a steady internet connection. It is well-suited for SMBs and SMEs. On-premises HRMS software, on the other hand, can be expensive to install but are much more customizable, and you only need to spend on it once. It is better suited to large enterprises.
- What are the key features of HRMS software?
Here are some key HRMS software features:
- Centralizing employee data on an integrated platform
- Monitoring employee work hours and attendance
- Tracking recruitment, onboarding, and training of new hires
- Automating payroll calculations and tax deductions
- Enabling employees to access their data through self-service
… and much more.
