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Employee Onboarding is the first of the five key elements of a talent management system. It comes as no surprise what an effective onboarding program can do for your new hires. Furthermore, onboarding offers the best opportunity for improving the employer brand.

Why is Employee Onboarding important for your business?

Many surveys have highlighted the benefits for the organization. It minimizes significant costs in addition to increasing employee productivity, reducing employee turnover, etc.

  • 33% of new hires look for a new job within the first 6 months (more among millennials)
  • 22% of staff turnover occurs in the first forty-five days of employment
  • Employee turnover costs are estimated to range between 100% and 300% of the replaced employee’s salary [Source: tlnt.com].
  • 60% of managers who fail to onboard successfully cite failure to establish effective working relationships.  [Source: SHRM]

How can organizations enhance the new employee’s experience?

Create a structured onboarding program. Integrate values and culture through the onboarding experience. Support business goals in addition to aligning talent to the business strategy for goal clarity.

Best-in-class companies are more likely to invest in onboarding. Due to which, new employees at these companies are more likely to:

  • Stay at the company for at least one year
  • Meet or exceed corporate productivity goals
  • Become corporate leaders or influencers

[Source: Allied Workforce Mobility Survey]

How do you build a compelling onboarding experience for your new hires?

  • Onboard first, hire later

Onboarding starts before you even hire a candidate. The candidate is already introduced to your organization. Since he/she is constantly evaluating the culture, an onboarding process must ensure that you provide the best first impression to the candidate. An effective onboarding program goes a long way in improving employee engagement and retention.

  • Simplify documentation

Create a smooth first day at work for the new hire. Streamline the documentation process before the candidate joins. Hence, adopt a digital employee onboarding  approach. Interact and engage an employee from the day he/she receives the offer letter. The benefits of a Digital Onboarding app, is that it is instant, secure and paperless. It lets you create a checklist and ensures all the documents are in place. In addition, get the paperwork out of the way!

  • Recognition and Appreciation

67% of employers don’t offer recognition during onboarding! There’s a clear direct link between early engagement for new hires, long-term retention and increased productivity [Source: humanresourcestoday.com]. Hence, for maximized success in achieving the business goals, it is imperative to engage employees at an early stage. Recognition and appreciation can help to create the best first impression of the organization for the new hire.

  • Create opportunities for growth and development

Employees quit organizations because they perceive lack of growth and development opportunities. Hence, managers must make sure that employees are engaged and motivated. Overcoming challenges and achieving newer milestones help employees grow. Therefore, create a training schedule for your new hires. This highlights their growth journey in the organization. As a result, it makes them feel motivated and connected.

How do you make this process effortless?

ZingHR’s Digital Onboarding App on Mobile helps make this process digital and effortless. Furthermore, ensuring an instant and smoother onboarding experience. Read on for especially relevant benefits:

  • Aadhaar based eKYC for Employee verification
  • View and Download Offer Letter
  • Candidate training calendar
  • Share the joining checklist
  • Review compensation details
  • Go paperless with digital document submission functionality

An effective onboarding program goes a long way in improving retention. A happy workforce equals enhanced productivity and as a result, maximized success!

Looking for a Digital Onboarding platform for your organization? Let’s talk!

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Latest analytical software has lent advanced algorithms for Human Resource Management Systems and specifically to modules related to recruitment software, thereby giving it a qualitative edge, and minimizing chances of human error.  With the number of aspirants for a job increasing manifold, and the ability of aspirants straddling the extremes of mediocre and highly qualified, the task has become all the more difficult and demanding.

Intuitive not fortuitous

The latest recruitment management software eliminates the need for repeated data entry by humans, thereby eliminating chances of errors. The software imports/captures data from sites, and from social media to build up a database. Similarly, data can be imported from websites of third parties who offer the resumes of prospective candidates. All the data that is captured will then be validated for duplicates.

Grading & Comparison in head hunting

After elimination of duplicates begins the process of comparison. A grading system is adopted for educational qualifications, technical experience etc., The modules are intuitive and work on parameters that are able to assess the suitability of a candidate based for particular job profile. Leaving out only the intangibles and a personality assessment by qualified recruiters or human resources managers, the recruitment software does all the preliminary assessment and gives a list of the eligible candidates. The list comprising details of the eligible candidates are graded from most suitable to least. This option gives the recruiter the luxury of contacting the creamy layer and gradually move down the ladder, in the event of non-availability of a suitable candidate.

Processes & firm offer

Once the decision has been taken to contact the aspirants, the recruitment management software mails the concerned entities, which would include the candidates and the interviewers etc., to schedule an appointment. After the interview is conducted, the decision to hire or search further will be taken. This will help to cut costs and bring onboard the best talent at the right price. The metrics of this method ensures that the recruiter has a lot of information on his fingertips such as the present drawn salary, and expected salary of the aspirants. This helps him to avoid taking a decision in a hurry and choose the right candidate.

Retaining in age of high attrition

The resources are useful for not just hiring a candidate, but also to ensure that the chances of the suitable candidate continuing in the organization are very high. But cutting down on attrition, companies will be able to work as a team and find cohesion. A company with a happy set of employees means better productivity and better growth prospects. Concern for the company and vice versa will only occur when there is all round satisfaction.

Retaining good talent within a company is a tall order. With competition in all sectors and new entrants willing to dole out extra pay to absorb good talent, it is difficult to check attrition. More and more employees are getting lured with the prospects of better pay and perks.  Prospects of growth are dangled in front of employees who are willing to take a risk, a leap of faith based on their abilities. Those who possess mediocre qualities stay back without opting for a change.

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Most often the recruitment process takes up a lot of HR team’s time which can be spent on other more productive tasks. In such scenario the use of recruitment management software appears to be the most viable option since it can be used to automate many of the recruitment activities and streamline the whole process.

Our aim here will be to look at some of the primary benefits organizations can have by using such software.

Benefits of Recruitment Software for HR Team: 

  • Improved sourcing of candidates
  • Reduction in time it takes to hire new employees
  • Make significant cost savings
  • Improve communication
  • Allow proper analysis of efforts and results achieved
  1. Sourcing Candidates:

Recruitment Management Software makes it possible to collect Resumes from varied sources and get in touch with candidates a lot more quickly than possible otherwise.

You can also use filters to look for candidates on the basis of your organizational needs and get a list of only the most qualified candidates.

  1. Reduced Hiring Time:

Recruitment Management System can also reduce time spent on communication with prospective candidates during the screening as well as selection process.

Such systems automatically delivers candidate profiles into HR’s mailbox and also view details of candidates who have shown interested in the post.

  1. Cost Cutting:

Considerable savings can be achieved by using such recruitment systems since everything from collection of applications to their storage and retrieval is done electronically.

Time saved in the recruitment process means HR team can work on other productive activities and help in improving performance of the organization as a whole.

  1. Better Communication:

Using such software organization can establish better communication channel with prospective candidates. It also becomes possible to create a talent pool to be used for future recruitment needs.

  1. Proper Analysis of Efforts and Results Achieved: Detailed reports make it possible for management to analyze spend on hiring process, time it takes to select new candidates and recruit them. Such details helps in further increasing efficiency of hiring process and improve it further.
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For the most ideal individuals who can fit within your culture and contribute within your association are a challenge and an opportunity. Keeping the best individuals, once you find them, is simple, but only if you do the right things right.

These tips will help you with selecting and holding all the ability you require. To make your challenge a bit easier you can also use recruitment management software for your recruitment process. Invest time in creating associations with university placement offices, recruiters and executive hunt firms.

  • Enable current staff individuals to effectively participate in industry proficient affiliations and gatherings where they are liable to meet competitors you might effectively charm.
  • Watch the online employment sheets for potential applicants who may have resumes online regardless of the fact that they’re not as of now looking.
  • Use proficient affiliation sites and magazines to publicize for expert staff.
  • The key is to manufacture your applicant pool before you require it.
  • Take a gander at In-house Candidates first by providing them promotions and lateral opportunities, which will boost their morale and make them feel that they are capable of doing better.
  • Always post positions in your organization first.
  • Include Your Employees in the Hiring Process. Your employees can recommend fabulous contender to your firm. Or they can help you to audit resumes and capabilities of potential competitors. They can also offer you some assistance with interviewing individuals to evaluate their potential “fit” inside of your organization.
  • Keep your advantages above industry standard and include new advantages as you can manage the cost of them. You likewise need to instruct representatives about the expense and estimation of their advantages so they acknowledge how well you are paying special mind to their needs.
  • In case you’re searching for somebody who will function admirably with individuals, you have to employ a person who has the ability of functioning admirably with individuals.
  • Build on what is great about your new worker in the first place.
  • Do make a work segment, which depicts your accessible positions and contains data about you and why an intrigued individual might need to contact your organization. A selecting site is your chance to sparkle and an exceedingly powerful approach to draw in applicants today.
  • Check References When Recruiting Employees

Every association needs to begin some place to enhance enrolling, enlisting, and maintenance of esteemed workers. Use human resource software to make this process easy and more convenient.

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Recruitment management software is commonly known as the e-recruitment or online recruitment system, is a multi-featured software apparatus intended to computerize and encourage the procedures such as discovering, attracting, evaluating, interviewing and contracting new work force.

Recruitment management software is generally utilized as a part of a corporate organization, colleges and beneficent associations. These software’s are purely web based portals and directly coordinated with an association’s site.

Some of the characteristics of e-recruitment systems are:

  • An easy to use management interface.
  • The ability to naturally post work postings to the corporate web page and online employment banks.
  • Online application software that upholds information in a legitimate configuration for recovery of important information.
  • The capacity to find suitable candidates and resumes for comparable information recovery.
  • Information warehousing.
  • Examination programming to evaluate and rank candidates.
  • Candidate and employment tracking.
  • Planning the software.
  • Contract generation software.
  • Incorporation with the association’s HR administration and human capital administration frameworks.
  • Report generation tool.

Some of the pros of using the online Recruitment Software are listed below:

Streamline the Hiring Process

It manages the whole enrollment cycle from demands to screening, choice, offer acknowledgement lastly, joining, with a solitary programming. Introduce best practices and set up all around characterized procedures to plan for the following level of development. Characterize hiring process and let the online recruitment management software creates a schedule for all the capable clients. They should do nothing more than finish errands they are responsible for.

Get a Centralized Database

Make an effortlessly searchable concentrated database to influence it further bolstering your business good fortune. Take out spreadsheets, records and organizers to store and recover key hopeful data. Import assets from different sources, for example, your Inbox, Desktop, site pages or occupation entries.

Expand Recruiter Productivity

Free up your enrollment specialists’ opportunity with the goal that they can concentrate on fresher approaches to draw in top ability, quicker. A large portion of the candidate following framework think of profitability instruments, for example, mass mail, resume parser, computerized schedule, shared timetable, critical updates, applicant dismissal mail, report scheduler and some more.

Increase Complete Visibility and Control

Dissect what’s working and what’s not in your enlistment process with the assistance of moment reports. Produce gives an account of a day by day, week after week or month to month premise to know the status of every position regarding every last enrollment specialist.

Get a reasonable photo of the enrollment pipeline at all purposes of time. Hopeful Tracking programming applications give you a constant perspective of open positions, opportunities, pending supports for orders, applicants in handling and pending offers.

Reduce Cost

Computerizing your enrollment handle likewise diminishes reliance on employment gateways and sellers which decreases costs significantly.

Easy to collaborate

Work agreeably on a single stage. Your enrollment specialists no more need to catch up with administrators and approvers. Your enrollment administration software makes it less demanding for every one of the partners to finish their errands speedier.

Some points to remember before using the online Recruitment Software

Pick an enlistment software which will fill your need right to understand every one of its advantages. While you are purchasing it, do take a look at the following points:

  • Model of sending: SaaS or On-reason
  • Kind of arrangement: Web-based or Web-empowered
  • Aggregate Cost of Ownership: License per server or expense per client
  • Rate of return
  • Cash Back Guarantee
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The HR department in a company is one of the busiest department, the HR staff have numerous functions to carry out and their main aim to be able to maintain a harmonious and professional environment around the office, one that motivates and encourages the employees to be able to give their best. In the process of being able to achieve the feat, it is important that the HR department knows the company employees in a proper manner, so that the HR regulations and policies may be formed and adhered to in the right manner.

Whether the business venture is a big one or a small one, being able to know the employees is a difficult task to do without the help of technology. That is when recruitment management software comes into the picture. With the help of the software, the HR department as well as the top managers and the authorities of the business, may be able to make important employee decisions and work towards driving the company and its people in a more positive way.

There are a whole lot of things that the software may be able to help with. It can give detailed reports about the background, qualifications, skills and responsibilities of an employee. The system can also hold performance data of employees, making it easier for the HR department to evaluate them on the basis of their performance. The systems also helps in showing how a particular employee may need to be polished on their work, how a particular employee may be able to handle other responsibilities in their job or how someone is liable and worthy of a promotion in the company.

The recruitment management software works like a guideline for the HR department to follow whenever they need to take an action, pertaining to an employee of the firm. Working with software systems is a common thing in the recent work styles, however having a strong tool in the form of software is something that is completely worthy of use and should be incorporated in every work environment, for the convenience and accuracy in work processes that it offers.

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Recruitment of staff for a firm to some extent decides the fate of the company in its respective field of business. If the recruitment is done right, then the company is destined to soar otherwise it may end up among the crowd. The success or failure of a company depends greatly on the performance and the resoluteness of its employees.

If the employees have a feeling of determination to work positively for the firm then there is no stopping the growth of the recruited employee or the firm for which he or she works. This implies that the recruitment process of the employees of a company must be fool proof in order to run a successful business. The surest way to go right with the process is to take the aid of a technological recruitment process. A recruitment management software is a process which may prove to be the most accurate and beneficial for a business.

With the help of a recruitment management system, a firm can have an evolved and detailed recruitment process. The software works towards identifying the right candidates for a job from places which are generally not thought of by regular HR practitioners. The software makes use of processes to source candidates from the wide arena of internet without relying on the same old conventional techniques. The uniqueness and the accuracy of the software in finding the right candidates and screening them based on the precise nature of the employers needs, makes the software a demanded product in the world of business where there is a high demand for qualified and performing professionals. In a world of cut throat competition, where the demand for talent is sky high, it becomes important for business owners to do away with the age old methods of recruitment and take the help of technology to reach to candidates who are not in easy reach of other competitors.

Having the right staff is the key to the success of a business. When hunting for staff is done through innovative measures one is sure to strike gold. Making a strong team begins with adapting strong recruitment practices. The only way forward in the growth process of a business is to take help of innovative software that fulfill recruitment needs with accuracy and efficiency.